Now we pass to the Logistics questions:
1) When the WorkWeek will take place?
We suggest to take a look at the wiki: https://wiki.mozilla.org/Coincidental_work_weeks/2015_Orlando/volunteers
The event will take place in Orlando, Florida (USA) between the 7th and 12th December. Arrival date should be on the 7th for those who has up to 8 hours timezone difference. Departure will be on the 12th. If you want to extend your stay, Mozilla won’t cover any extra costs related to that.
2) What is covered by Mozilla?
All meals, travels and accommodation costs while the workweek takes place. All food are included during the event. There will be shuttles to take people from the Airport to the hotel, and vice versa.
3) Does Mozilla covers Visa fees?
Yes, we will be covering costs related to visas. Please contact Francisco for more information.
4) How will be the process to request reimbursement for visa fees?
If you are a Rep, you only need to file a budget request through the standard process. There’s already an event page, so you can include it in your request. If you are not a Rep, please contact a Rep in your country, or in your region to help you out. If that Rep doesn’t know how to help you, or refuse to help you for some reason, please contact Francisco Picolini.
5) What papers do I need in order to request the visa?
Each country has different requests, please contact your local US embassy in your city for more information. If you have to request something special, please contact Brianna or Francisco.
6) The embassy says that I need a booking confirmation, when I will get it?
A booking confirmation will be send automatically to all the participants, if you need it urgently, please contact Brianna or Francisco.
7) How do I book the flights?
You should receive an email with a link to book the flight, if you haven’t received yet, please contact Francisco Picolini. On that link you will be requested to create an account. Note that if you already have an account, you will have to access with your details.
8) I’ve requested an account in Egencia, but I haven’t received anything yet.
Note that the account authorization is manually, so don’t expect immediate replies, or an email on a weekend. Also, if you have already an account, you will be able to access with your user and password. If it has been more than 72 hours without a reply, please contact Francisco Picolini (email@example.com)
9) It ask for Traveler Group and department.
It’s ok to include MoCo Support service as traveler Group, and 1002- Participation as department, unless you know the code from the team that invited you.
10) There are 2 airports in Orlando, which one I should choose?
You have to select Orlando Intl (MCO), which is the one who has the shuttle service arranged by Mozilla.