You could have noticed that Participation Systems team released an event management tool in Mozilla called Splash. It will be soon advertised loudly, as it will include several community capabilities in version 2.0.
We would like to create a Meetup theme in the tool, that can be used for community meetup events. As you have experience with this type of events, I would like to ask for your opinion on what information would you include we include in this theme.
E.g: if you had this page as your event page, what sections would you remove or add, so that it represents your meetup event (By sections, I mean blocks like “event details”, “agenda”, “sponsors”).
Also, what kind of emails do you usually send / receive regarding a meetup event (E.g: Invite, reminder, thank you)?
If we could get some feedback by end of next week, it would be great, so that we can start creating the theme.
As I said before, it depends on the type of event. Below I’ll list a few types of event I’m running.
Small event in one evening (see Berlin Open Night for example):
No agenda needed, starting and end time in the top part would be enough
No video
No speakers
No sponsors
Talk in one evening:
No agenda needed, starting and end time in the top part would be enough
No video
No speakers (as for only one talk I would just list that in the description)
No sponsors
Full day event with talks:
No video
Maybe Sponsors, but preferably that should be off and easily be added as a full block if needed
Probably would need more than 3 agenda items, so please make sure that gets styled nicely if there are 6+ items
Full day hackathon-style event:
No video
Maybe Sponsors, but preferably that should be off and easily be added as a full block if needed
I generally think the video does not provide that much value. Also, I think the countdown would be nicer right below the RSVP button.
What I think would be nice for community organized events is the possibility to also add a community logo if there is one.
Personally I could not rely on Splash alone, as it wouldn’t give me the same reach as my Meetup page has. So I would still use both (except if this can be solved) as I’ve done with the portal in the past as well. That also would mean that I can’t use Splash for attendee tracking, as almost nobody signs up double (in Meetup and on the Splash page), I’ve tried.
From a Reps Program perspective
From a Reps programmatic perspective, I think there are some open questions / discussions to have before we can fully rely on events.mozilla.org as main event page for Reps (just dropping this here so I’ve written it somewhere, that needs more work and is certainly not complete):
Discoverability (I know there will be an update on this soon)
Filtering upcoming and past events by “organizer is a Rep”
Automatic creation of event activity reports as currently on the Portal
Integration into the Reps Portal (maybe through that filtering mentioned above and the API)
Flow should not be “more annoying” than the portal
Metrics for programmatic purposes
Goal setting opportunity? This is currently done manually outside the event system if required for a resource request.
Michael, thanks a lot for the feedback, it was very helpful!
We decided to create a theme for the meetups in the form of small events in one evening / talk in one evening, as the suggested fields are the same.
Based on your feedback, we put together this theme. Can you please take a look and let us know if it looks good to you?
As for the Reps program, we will definitely talk about that topic soon.
Yes, the date & time info is automatically filled in with the initial info the user sets. The thing is there are several formats to display the date & time, and for the single day event the default was to show only start day. I updated the default format to show end time as well for 1-day events.
Thanks!
