You might aware that we have decommissioned the old Etherpad and although now we have a more secure Pad, we can’t rely on it to keep our call agendas since it can’t keep information if there’s no activity in the pad more than 7 days.
Now, I should emphasize that we are not leaving Etherpad to post the agenda of our weekly call. But we have to think about an alternative to keep our agenda somewhere else so we have documentation of our meetings.
Earlier in the call, we talked about some alternatives:
- Keep it in a single Google Doc
The cost for this is time to port all the agendas into a single document. The porting will take a lot of time since we have Reps call data from 2015. By the end of each meeting, Kiki will also need to back up the data from the Etherpad to the Google Doc.
- Keep it in the Wiki
The cost for this is also time to port the agendas into the wiki one page per agenda. It will take more time (probably a lot more than the first option), but the Wiki is definitely more open than Google Doc. Kiki will also need to back up the data from the Etherpad to the wiki after each meeting.
- Keep it in the Google Drive and share the folder publicly
The cost of this is very low. Right now, we have the backup data in .html and .txt format. Kiki will also need to export the agenda from the Etherpad and add them to the Google Drive folder after each meeting. However, it’ll be tricky for people to edit the document afterward.
Of course, we’re open to any other alternatives. Let us know in this thread if you have a better alternative in mind. Also, please chime in and let us know what do you think.